Instructions for the new Outlook on the web:
-
Sign in to Outlook on the web.
-
Go to Settings > View all Outlook settings > Compose and reply.
-
Under Email signature, type your signature and use the available formatting options to change its appearance.
Note: You can have only one signature per account.-
If you want your signature to appear at the bottom of all new email messages that you compose, select the Automatically include my signature on new messages I compose check box.
-
If you want your signature to appear on messages that you forward or reply to, select the Automatically include my signature on messages I forward or reply to check box.
-
If you don’t select these options, you can manually add your signature to a selected message. For details, see Manually add your signature to a new message below.
-
-
Select Save when you're done.
Note: You can always return to the Compose and reply page and select or clear the check box for automatically including your signature.
If you've created a signature, but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
-
Go to your mailbox and choose New message.
-
Type your message, and then choose Insert signature at the bottom of the compose pane.
-
When your email message is ready, choose Send.
Instructions for classic Outlook on the web:
-
Sign in to Outlook on the web.
-
On the top navigation bar, choose Settings > Mail, which opens the Options panel on the left.
-
In the Options panel, under Mail, choose Layout > Email signature.
-
In the text box, type your signature and use the available formatting options to change its appearance.
Note: Inserting an image file (in a .gif or .jpg format for example) for your signature isn't supported, but you can copy an image from a webpage and paste it into the signature box.
-
If you want your signature to display at the bottom of all outgoing email messages, including replies and forwards, select the Automatically include my signature on new messages I compose check box.
If you don’t select this option, you can manually add your signature to a selected message. See the next section for more information.
-
Select Save when you're done.
Note: You can always return to the Email signature page and select or clear the Automatically include my signature on new messages I compose check box.
Manually add your signature to a new message:
If you've created a signature, but didn't choose to automatically add it to all outgoing messages, you can add it later when you write an email message.
-
Go to your mailbox and choose + New to create a new email message.
-
Type your message, and then choose More > Insert signature on the toolbar.
-
When your email message is ready, choose Send.