Create Inbox Rules in Outlook Online

A rule is an action that Outlook Web App runs automatically on incoming or outgoing messages. For example, you can create a rule to automatically move all email sent to a group you are a member of to a specific folder, or to delete all messages with "Grand Prize!" in the subject.

This article is for Outlook Web App, if you want to create and manage inbox rules in the Outlook desktop program, see Manage rules in Outlook for the Desktop.

  1. In a web browser, sign in to Outlook Web App using the

  2. Enter your user name and password, and then select Sign in.

  3. At the top of the page, select Settings and click Mail under Your app Settings.

  4. In Mail, select Inbox and sweep rules.

    The Inbox rules page shows you an overview of all your Inbox rules. From here, you can review what a rule does, turn rules off or on, create new rules, edit existing rules, or delete rules that you no longer need.
  5. To create a new rule using the Inbox rules page, choose '+'.

  6. The new rule window will have multiple sections. The first being to give the rule a name.

  7. Next, you can decide the criteria you want to use for the rule meaning what conditions the message has to match.

  8. Do the following will select the action that you want taken when the message arrives and matches the criteria you selected.

  9. You can use more options to add additional conditions to the rule, add exceptions, and you can also decide if you want other rules to process after this rule runs.

  10. You can edit any rule by selecting it and choosing the pencil icon .

Rules are run from top to bottom in the order in which they appear in the Rules window. To change the order of rules, select the rule you want to move, and then select the up or down arrow to move the rule to the position you want in the list.