Schedule a Meeting in Teams

Meetings in Teams include audio, video, and sharing. And because they're online, you'll always have a meeting space and never need a room or projector.

Teams meetings are a great way to come together with your colleagues and clients both inside and outside of your organization. You don’t need to be a member of an organization – or even have a Teams account! – to join a Teams meeting.

 

To schedule a meeting, click Schedule a meeting in a chat


or in Meetings on the left side of the app:


Schedule a meeting

  1. Select Schedule a meeting.

  2. Type in a meeting title and enter a location.

    An online meeting is created by default.

  3. Choose a start and end time, and add details if needed.

  4. Enter names in the Invite people box to add them to the meeting.

    Note: To invite someone outside your organization, type in their email address and they'll get an invite to join as a guest—even if they don't have Microsoft Teams. 
  5. See everyone's availability in the Attendees list and, if needed, choose a suggested time or select Scheduling assistant to see more available times in a calendar view.

  6. Under Select a channel to meet in, select the drop-down arrow to manage your meeting's privacy settings:

    • Select None to keep your meeting private.

    • Select a channel to open the meeting to team members.

      If your meeting gets posted in a channel, it'll appear under the Conversations tab. Team members can set agendas, share files, or add comments.

 

 

Then, select the people you'd like to invite. Click the Scheduling assistant to find a time that works for everyone.

If the meeting is a recurring one, click the Repeat box. Once you do that, you'll be able to choose how often you want it to occur.

View meetings

  • Select Meetings > Agenda view to see your appointments and meetings for the day or work week.

    These appointments stay synchronized with your Outlook calendar.

  • Select a meeting invite to see what the meeting's about, who's attending, and to respond to the meeting.