You might find it useful to have more than one email profile. For example, you might want to use one profile for work mail and a second profile for personal mail. Or you may have multiple users on one machine and windows profile.
When you run Outlook for the first time, a startup wizard guides you through the process of creating a new profile. If you need to add another profile, follow the steps below:
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First go to the Control Panel on your PC
Note: If your view is set to categories, change it to large or small icons by selecting the drop down -
Click Mail (Microsoft Outlook 2016)
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A dialogue box should appear showing the profiles on the computer.
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Click add and create a profile name then click OK.
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Type your name and email address as requested and your password if prompted. It should say Outlook is completing the setup for your account. This might take a few minutes. You should see three green check marks and then click finish.
Note: If a dialogue box appears requesting you to type in your email address of the account you would like to open autodiscover.xml. Type in your email address click next and then type in your password and click sign in.
Another dialogue box will give you options on how to use your account choose which option you or your company would like to use then click yes. You're all set! -
From here click the circle that says always use this profile and then select the new profile in the drop down and click OK.
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Now open Outlook and your profile should be getting ready for first use. Outlook will begin to sync your mail from your mailbox. You will know when your account is fully added by checking the bottom for All folders are up to date. Connected to: Microsoft Exchange